The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its Country Programme (CP) 2016-19 with a focus on capacity-building of various federal and provincial public institutions in the areas of illicit trafficking and border management; criminal justice; and drug demand reduction and HIV/AIDS. To address the need for administrative, finance and logistical management, sub programme II (Criminal Justice) requires the services of a Programme Coordination Assistant.
The main focus of this assignment is to provide support to the SPII Advisor and Programme Officer in facilitating their work administratively and logistically to ensure a smooth flow of work within SPII.
The Programme Coordination Assistant will undertake the following duties and responsibilities:
Coordination and Support
· Provide administrative support to SPII Advisor and Programme Officers in facilitating travel requests, accommodation, transportation, etc.;
· Provide support to SPII Programme Officers in organizing events (administratively and logistically);
· Draft and process correspondence and communication;
· Handle incoming outgoing mail;
· Keep an electronic and hard copies filing system of all necessary documents;
· Create and maintain a database of key stakeholders and focal points including donors and UN agencies;
· Manage and facilitate appointments with counterparts, donors, UN agencies, and other stakeholders;
· Coordinate and liaise with other inter-office units for facilitating the work of SPII and follow up on procurement and financial related cases;
· Provide assistance to the overall implementation of the activities of the Sub-programme II as required;
· Participate in field travels for administrative and logistical support when required;
· Ensures deadlines are observed and timely input is requested from the Programme Officers;
· Liaises with Output Managers for the scheduling of payments;
· Assist the Programme Associate in facilitating her/his work;
· Replace the Programme Associate while she is away;
· Any other tasks required by the Advisor.
· A Higher Secondary School Certificate.
· Excellent verbal and written communication skills in English.
· 3 years of progressive work experience, preferably involving organization in criminal justice context.
· Ability to work under pressure and follow tight deadlines.
· Ability to interact professionally with the different stakeholders.
· Previous experience with the UN or an international organization/environment is an asset.
§ Planning and organizing
§ Continuous learning
Planning and Implementation Arrangements
The incumbent Programme Assistant will be based in the Country Office for Pakistan and will report to UNODC's International Criminal Justice Advisor under the overall supervision of the Country Representative.
Payment Schedule and Rate
The incumbent will be issued an SC contract in accordance with United Nations rules and procedures. Payment scale will be determined by UNDP recommended rates for service contract holders.