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Office Support Assistant

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UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.

Industry:
N.G.O./Social Services
Category:
Administration
Total Position:
1
Job Type:
Service Contract (SC) ( First Shift (Day) )
Department:
UNDP
Job Province:
Sindh
Job Location:
Karachi
Gender:

UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.

Minimum Education:
Non-Matriculation
Degree Title:
Primary education required; secondary education desirable
Career Level:
SB-1/1
Minimum Experience:
2 Years
Apply By:
Jan 17, 2018
Posted On:
Jan 3, 2018
Job Description

 

Functions / Key Results Expected

 

 

Summary of Key Functions:

 

The Office Assistant will be responsible to perform following day-to-day specific office support duties:

 

Deliver/distribute mail/messages within office and outside the office.

Provide administration support services to the office

Welcoming visitors and guests.

Picking­up and delivering goods

Responsible for ensuring that the office environment stays well­organized and tidy.

Monitoring the use of devices and supplies within the workplace.

Dealing with inquiries or needs from the visitors and workers

Coordinating the maintenance and repair of devices for the workplace.

Assisting management personnel in wide variety of workplace responsibilities.

Collecting and distributing couriers or packages among workers and starting and searching messages.

Keep the office kitchen and crockery clean and proper.

Serve tea, food and water during official meetings

Outside petty tasks e.g. deposit utility bills and collection of materials from vendor

Operate equipment such as generator, fax machine, copier, etc.

Performs other duties as assigned by supervisor

 

Impact of Results

 

The key results have an impact on the accurate, safe and timely execution of the Project services. 

 

 

Competencies and Critical Success Factors

 

 

OPERATIONAL EFFECTIVENESS

 

Ability to perform a variety of repetitive and routine tasks and duties

Ability to handle a large volume of work possibly under time constraints

Good knowledge of administrative rules and regulations

Ability to organize and complete multiple tasks by establishing priorities

Demonstrating/safeguarding ethics and integrity

Self­development, initiative­taking

Acting as a team player and facilitating team work

Facilitating and encouraging open communication in the team

Learning and sharing knowledge

Very effective at multi­tasking

Proven ability to perform to the highest levels of integrity and honesty

Excellent organizational skills and ability to prioritize and meet deadlines.

Ability to work independently as well as in a team in a multi­ cultural working environment

 

Recruitment Qualifications

 

Education: 

Minimum Primary level education

 

Experience: 

Atleast 02 years of progressive working experience in performing office support services in national or international organizations

Previous experience of working with international organizations will be an added advantage.

 

Language Requirements: 

Fluency of English and Urdu required.

 

Please Note:

 

- Jobs with Primary Level Education as minimum requirement would require attested certificates from the relevant Board of Education.

 

UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply’’ (local and internal VA)

 

“United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants’ bank accounts.”

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