Extract and input data from various sources in financial or accounting systems;
Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere in the Programme;
Prepare bank reconciliations and conduct analysis of general ledger accounts;
Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
Maintain proper control over various financial records such as commitments and expenditures against budgeted amounts; initiate actions related to the following: general financial information, and travel payments, and procurement transactions;
Verify vendor claims for accuracy and conformance with WFP finance rules and regulations; perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; and ensure timely recording and processing of vendor invoices in the Programmes information system;
Monitor vendor advances and other receivables and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required;
Prepare necessary receipt and journal vouchers;
Draft routine correspondence related to the units work and type a variety of material such as correspondence, reports and papers;
Provide information related to financial transactions including calculation of personal entitlements and pro rata;
Assist in the preparation of budget, accounting, financial reports, statistical reports and other reports as required;
Provide assistance to all staff services such as travel, expense claims, document retrieval, etc;
Perform other related duties as required.
Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures.