The successful candidates can be placed in either of the below mentioned positions;
Islamabad, Lahore, Peshawar, Karachi, Quetta,based on organizational needs;
Ensure provision of timely, efficient and appropriate delivery of administrative services and upkeep of office premises.Arranges contracts for cleaning services. Ensure maintenance and repair of office premises, furniture, fixtures and equipment. Supervises security arrangement and recommends to supervisor if any improvement is required.
Administers and acts as Certifying Officer for Cross-Sector budget. Estimates, allocates funds for yearly expenditures, namely house rent, vehicles, utilities, maintenance and other day to day expenses.Acts as Custodian of Petty Cash and maintains record of disbursement and prepares payment request on monthly basis for replenishment.
Scrutinizes all bills and claims e.g. travel claim, utilities, invoices, air tickets, gasoline, office supplies, etc., for approval by supervisor, and raises payment requests for processing by Finance. Issue bill for personal use of phone/vehicles and follow up on payments and maintain the record.
Acts as HR Focal Person for Provincial Office. Facilitates recruitment process for SSAs, TFTs. Maintains leave records of staff with advice to Human Resources Section on a monthly basis. Provides support to CFO in the interpretation of UNICEF (Policies and Procedures Manual) and UN Rules and Regulations.
Controls/supervises transport services by ensuring a schedule for use of vehicles. Reviews and reports consumption of fuel, mileage, OT records of drivers. Ensures repair/maintenance of vehicles and provides guidance/instruction to drivers.
Maintains records and files pertaining to Admin. Prepares list of old record/files for disposal. Checks/verifies/maintains record of OT claims of all GS Staff
Ensures safekeeping of non-expendable office property and participates in physical inventory. Prepares and submits annual report to NYHQs. Prepares list of old/surplus equipment for disposal and submit it to PSB for review. Participates in PSB meetings and carried out the recommendations and keeps a record of the disposals.
Arranges for official travel of staff, e.g. provision of tickets, traveling charges, visas, security clearance etc, Issues Local Travel Authorizations.Briefs staff on all policies and procedures relating to official travel. Calculates entitlements and processes payments.
Ensure telecommunication system including fax/email/telephone system in good working condition.Arranges relevant training in use of office equipment. Supervises registry and ensures the timely/organized delivery/collection of mail, reproduction work, transmittal of correspondence/documents and courier services. Recommends any improvements require
Ensures provision of office supplies and services. Raises PGMs for local procurements.Maintains stock of office supplies and distributes this accordingly.
Review/update contractual status for ancillary services, and administrative services (e.g. Computes, photocopier, fax machine, and telephone exchange etc.
Make administrative arrangements and provision of facilitates/logistics for meetings/workshops organized by UNICEF