The INFORMATION MANAGEMENT ASSISTANT will act as the focal point for collecting, analyzing and disseminating logistics information, in close coordination with logistics and information personnel of other UN entities and NGOs involved in the humanitarian response, and national authorities.

The INFORMATION MANAGEMENT ASSISTANT will work closely with the Logistics Cluster or WFP GIS officer, or in the absence of a dedicated in-country capacity, with the GIS Unit of the Global Logistics Cluster Support Cell in Rome.

• Gather information on the overall logistics situation in the crisis area, including comprehensive data on logistics procedures and bottlenecks from the various Logistics Cluster participants and national authorities.

• Produce Logistics Cluster products/reports in Logistics Cluster product formats or specific formats as required within the operation. Key products include: sitreps, bulletins, snapshots, flash news, briefings, road matrix, and area overview.

• Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of daily sitreps and weekly bulletins, ensuring that challenges and concerns relating to the logistics operation are represented.

• Consolidate and share key logistics information and procedures, such as Concept of Operations and Standard Operating Procedures (SOPs) ensuring they are regularly revised/updated if required. Inform relevant stakeholders on commodity tracking reporting procedures.

• Manage content of Logistics Cluster country operations page – in close coordination with Global Logistics Cluster Support Cell in Rome.

• Prepare talking points and agenda for Logistics Cluster coordination meetings, compile minutes / action points and ensure timely sharing of meetings minutes with all participants.

• Prepare operational overview, briefings and snapshots on the logistics operation for donors, IASC Country Team, Office of the Humanitarian Coordinator and other stakeholders as requested.

• Attend relevant meetings; represent the Logistics Cluster when requested.

• Establish, moderate and maintain Logistics Cluster mailing list.

• Standardize and execute quality control of logistics assessments and activity reports.

• Distribute reporting formats as required, and compile logistics plans/forecasts of other organisations.

• Provide WFP’s Reports Officer with inputs about Logistics Cluster activities; Liaise regularly with other Reports Officers in other agencies/NGOs.

• Establish and maintain internal information sharing mechanisms, documentation formats, assessment formats, central file store, according to GLCSC guidelines and standardization.

• Conduct survey among Logistics Cluster participants and other stakeholders; Use the information to draft mid-term/end of mission review of the Logistics Cluster operation.

• Recognize and assess the sensitivity of information obtained; Respect the confidential nature of sources of information where relevant.

• Assist with the humanitarian response facilities warehouse project - in budget management, procurement, and reporting.

• Perform other tasks as required.

Ability to meet deadlines and work under pressure as part of a team; good communication skills; excellent written and analytical skills; basic knowledge of logistics operations and humanitarian reform / cluster concept; sound knowledge of Microsoft Windows, MS Excel, MS Word, MS PowerPoint and other related software.
Fluency in spoken and written English.