Organizational Context

Under the guidance and direct supervision of the HR Manager / Learning Manager, the Young Professional Officer (YPO) provides support in managing HR functions of learning and development, recruitment, and benefits and entitlements.
YPO will provide cross functional support in all areas of Human Resources with particular focus on learning and development. He/she will promote a collaborative, client-oriented approach and contribute to the overall role of human resources in the Country Office.

Summary of Key Functions:

Learning and Development

1. Support the development of the Annual Learning Plan based on the Learning Needs Assessment, Individual Learning Plans, corporate requirements and priorities, and staff career aspirations.This activity is done collaboratively with staff and management.
2. Support in implementation of the Learning Plan in close consultation with the Learning Manager (LM) and prepare the monthly progress review.
3. Monitor the mandatory online course completion status and individual learning progress against individual learning plans.
4. Monitor learning activities and targets outlined in the Country Office Learning Plan
5. Measure the effectiveness of learning by compiling various reports for the LM.
6. Assist in reviewing and submitting individual/group learning requests.
7. Advocate, facilitate and co-ordinate learning and staff development and promote a learning culture in the workplace and assist staff in preparing and implementing individual learning plans.
8. Support staff in the development of their individual learning plans.
9. Maintain learning records of all staff in the Learning Management System.
10. Provide logistical support to all training events.
11. Identify relevant institutions, experts and resources for learning in collaboration with the learning Manager and domain experts.

Recruitment

In overall assistance to the recruitment functions:

1. Provide assistance to the recruitment processes, including review of job descriptions, job postings, long-listing and interviews.
2. Creation/update positions in Atlas, association of positions to Chart of Accounts (COAs), update COA information, set up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (FTA, TA, SCs).
3. Provide status updates for recruitment.
4. Support development and maintenance of recruitment roster.

Benefits and Entitlements

1. Provide support in contract management in ATLAS
2. Provision of advice on benefits and entitlements
3. Support in administration of benefits and entitlements
4. Assist the payroll management through ATLAS.
5. Support in administration of staff separation process.
6. Record keeping of the relevant files
7. Support in salary survey process.

Any other tasks given by the HR/Learning Manager.

Corporate Competencies
-Demonstrates integrity by modeling the UNs values and ethical standards
-Promotes the vision, mission, and strategic goals of UNDP
-Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
-Treats all people fairly without favoritism

Functional Competencies
-Knowledge management and learning
-Promotes a knowledge sharing and learning culture in the office
-Actively works towards continuing personal learning and development in one or more practice -areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
-Good knowledge of the results management guide and toolkit
-Strong IT skills
-Ability to lead implementation of new systems (business side), and affect staff behavioral/attitudinal change

Management and Leadership
-Focuses on impact and result for the client and responds positively to feedback
-Consistently approaches work with energy and a positive, constructive attitude
-Demonstrates strong oral and written communication skills
-Remains calm, in control and good humored even under pressure
-Demonstrates openness to change and ability to manage complexities