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Business Support Assistant (HR)-G4

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Industry:
N.G.O./Social Services
Category:
Human Resources
Total Position:
1
Job Type:
Fixed Term ( First Shift (Day) )
Department:
WFP
Job Province:
Islamabad Capital Territrory
Job Location:
ICT
Gender:
No Preference
Minimum Education:
Matriculation/O-Level
Degree Title:
The Secondary School Certificate and essential computer skills. Higher qualification and/or training in Logistics is desirable.
Career Level:
GS-4
Minimum Experience:
4 Years(Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.)
Work Permit:
Pakistan
Apply By:
Nov 28, 2022
Posted On:
Nov 19, 2022
Job Description

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Job Listing Details

Job Title:  Business Support Assistant Human Resources

Grade:    GS-4       

Type of contract:  Fixed Term                        

Contract Duration:  12 months

Duty Station: Islamabad, Pakistan

This vacancy announcement is open to nationals of Pakistan ONLY. 

Female candidates with relevant qualifications and experience are encouraged to apply.

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.  

Job holders provide administrative support to the Human Resources team and report to the Human Resources Officer/Associate.

Job holders must produce organized and accurate work, undertaking specific business support activities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.

2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.

3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.

4. Provide revision and proofreading services for standard documents, to contribute to the development of accurate documentation.

5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.

6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.

7. Take responsibility for data integrity to facilitate the availability of accurate information in corporate systems.

8. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.

9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

10. Any other duties as may be assigned by the Supervisor or designate.

TERMS AND CONDITIONS

WFP offers a competitive salary and other benefits, including annual leave, parental leave and health insurance for staff and eligible dependents.

WFP recognizes the positive potential of flexible working arrangements to enable staff members the opportunity to select and alter their work schedules to better fit personal needs and help balance work, personal, and family responsibilities whenever operationally possible.

WFP is committed to gender equality and parity (50% women and 50% men) and to diversity more generally, among employees across all grades, functions and contract modalities.

WFP Work Environment: WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority and discrimination. WFP does not discriminate on the basis of HIV/AIDS and disability status. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services, and participation in decision making roles.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in Human Resources Management, Business Administration, Law, or other relevant field is an added advantage.

Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

 

Knowledge & Skills:

 

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

• Knowledge of work routines and methods in order to complete processes under minimal supervision.

• Uses tact and courtesy to give and receive information to a wide range of individuals.

• Ability to identify data discrepancies and rectify problems requiring attention.

• Ability to offer guidance or basic on-the-job training to more junior staff. 

Ability to work under minimal supervision.

Language: Fluency in both oral and written communication in English and in Urdu.

Link: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=178333&company=C0000168410P

 

 

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